How to share your spreadsheets in Google Docs ?

Wednesday, 01 July 2009 17:03

You've created your Google Spreadsheet. And now, you want to share it with your friends, family, or coworkers? You can do this from your Docs list or directly from the spreadsheet.
Sharing from the Docs list:

   1. From the Docs list, select the checkbox next to the item(s) you want to share and click the Share button.
   2. Enter the email addresses of the people you'd like to add.
   3. Select as Collaborators or as Viewers from the drop-down list.
   4. Add a message and click Send Invitation (this is optional).

Sharing directly from a spreadsheet:

   1. Click Share > Invite people…
   2. Select To edit if you want to allow them make changes to your spreadsheet, or To view, if you want them to only view it.
   3. Enter the email addresses or mailing lists that you'd like to add.
   4. Add a message and click Send (this is optional). To skip sending an invitation, click Add without sending invitation; your collaborators and viewers will still be able to access the spreadsheet from their Docs lists, but they won't receive an email invitation.

Simultanous editing and viewing

If multiple people are editing or viewing the same spreadsheet at the same time, you'll see right below the Share drop-down menu the names of those who opened the spreadsheet. Click the arrows to the right of the names, to start chatting with viewers or collaborators about changes you're making.